Modern digital document management systems (DMS/EDMS) offer you the security and efficiency of a digital filing cabinet with unlimited capacity that protects your information and makes it quickly and easily accessible.
A digital document management system is a software application that converts physical (paper-based) documents into digital format and along with existing digital documents stores and organises them in a secure digital vault (filing cabinet). These documents are classified, indexed and stored in digital format which means they can be retrieved quickly and easily at any time from any device with web access.
Think of a digital document management system as an extremely secure digital filing cabinet with unlimited drawers and an amazingly efficient search function. These digital documents can be seamlessly integrated into business processes, saving companies considerable time and money.
An EDMS makes it possible to share documents securely and easily with multiple users, facilitating collaboration across different locations, removing silos and reducing communication gaps. In addition, the system enables secure archiving to fulfil legal requirements and ensure the long-term protection of important documents.